Van sales and field invoicing
Where invoices are raised in the field on handheld devices or by a salesperson at the customer's premises, the question becomes how and when that data reaches a system that can transmit it correctly.
Distribution & wholesale
UAE e-invoicing for distributors and wholesalers.
Distribution generates a lot of invoices with a lot of lines, and a steady stream of returns, claims and rebates against them. The mandate does not change how you sell — it changes what your system has to be able to say about every one of those documents, in a format that validates.
Why this is harder than the generic case
Returns, claims and rebates are continuous
Expired stock returns, damage claims, listing fees and volume rebates all generate credit documents. How each is represented has to be settled before go-live rather than improvised afterwards.
Many lines per invoice
An invoice carrying dozens of SKUs multiplies the chance that one line has a data problem — and one bad line can fail the whole document.
The systems environment we usually find
A distribution or inventory system feeding accounting
Stock, pricing and orders in one system; the ledger in another. Invoice data is assembled across the boundary.
Item master data of real size
Thousands of SKUs, some inactive, some duplicated, with descriptions and units that have drifted over time.
Trade terms applied at or after billing
Discounts, rebates and settlement terms that affect the final document and need consistent representation.
What tends to need resolving
Item master data cleanup
Not glamorous, and usually the single largest piece of preparatory work. Doing it before integration is significantly cheaper than discovering it during validation.
Credit note structure
Returns and claims need a defined, consistent structure that references the original document correctly.
Field-to-system data flow
If invoices originate outside the core system, the timing and reliability of that flow becomes part of the compliance question.
How we work on this
- 01Establish scope, entities and deadlines
- 02Assess where invoices actually originate, including field and handheld processes
- 03Audit item and customer master data against structured-invoicing requirements
- 04Define how returns, claims and rebates will be represented
- 05Select and coordinate an accredited provider suited to your volume
- 06Map, validate and test at representative volume including multi-line and credit cases
- 07Stay through the first full month-end after go-live
Master data cleanup is work you own, with our guidance on what specifically needs to be correct. We will tell you the scale of it during assessment rather than after you have signed.